Privacy
Policy
M.J. Janssen
& Associates Inc. respects the privacy of individuals in all
aspects of our business operations. We have a longstanding commitment
to protecting the personal information of job seekers when providing
services to our clients. Your personal information is only collected,
used and disclosed by M.J. Janssen & Associates Inc. in accordance
with this Privacy Policy.
WHY DO WE COLLECT PERSONAL INFORMATION?
As a job seeker using M.J. Janssen & Associates Inc. services,
you are asked to provide certain pieces of information in order
for us to provide you with the best possible service. In addition
to your contact details, your resume, and a description of the type
of work you are looking for, your file may include the following:
Our interview notes.
· Information obtained through reference checks.
· Educational records.
· Reference letters.
· Testing results.
We use your information to:
· Understand your qualifications, need and preferences.
· Find the best job opportunity for you that will give you
the job satisfaction you are looking for.
· Fulfill our clients' requests for information about job
candidates.
· Provide you with appropriate training or career transition
services.
· Assess and develop our business and operations to better
service job seekers and our clients.
M.J. Janssen & Associates Inc. never collects more personal
information than is needed to fulfill these purposes, unless requested
by the client and consented to by the job seeker.
WHEN DO WE DISCLOSE PERSONAL INFORMATION AND TO WHOM?
Your personal information is never traded, sold or leased by us
to any external companies. Your information is only disclosed for
M.J. Janssen & Associates Inc. legitimate business purposes
or as required to meet legal and regulatory requirements, for example
to comply with a court order.
In the normal course of business, we disclose your personal information
to our clients when we feel there is a potential for a job placement.
As a job seeker, you are relying on us to share such information.
We only provide your information to employers if there is a job
opening that is well suited for you, and we only provide information
required and requested to make an informed decision regarding a
job candidate.
We may share information with our affiliates, partners, or other
companies (collectively "representatives") that we use
to provide full staffing services. However, we only disclose limited
information as required for the function that will be performed
by the REPRESENTATIVE ON OUR BEHALF. We also ensure that every contract
we enter into with a representative clearly outlines the representative's
obligation to protect your personal information and live up to the
principles of privacy.
HAVE YOU CONSENTED?
Having read this policy and by using our services and providing
us with your personal information, we imply your consent to the
collection, use and disclosure of your personal information as specified
herein.
We imply your consent if we feel we are using your personal information
for purposes that are obvious to you. For example, if you list the
names and phone numbers of your previous employers on your resume
for reference checking purposes, we will not seek your express consent
before checking these references.
HOW LONG IS YOUR INFORMATION RETAINED?
We retain your information as long as you are using our placement
services, or longer if required by law.
HOW DO WE KEEP YOUR PERSONAL INFORMATION SECURE?
We have staff procedures and policies in place to ensure that your
personal information, in both paper and electronic format, are secure.
For example, we require the following:
· Personal information is kept only in our office to maintain
complete confidentiality, which are completely secure.
· Access to electronic and paper files is limited on a need-to-know
basis depending on job function.
· Password selection criteria and expiry make unauthorized
access more difficult.
· Staff training on the importance of privacy and security
is undertaken regularly.
HOW CAN YOU ACCESS YOUR PERSONAL INFORMATION AND CHECK ITS ACCURACY?
M.J.Janssen & associates Inc. relies on the information provided
by you, as well as third parties such as those providing references
or educational institutions. You may at any time make a written
request for access to your personal information. We will provide
you with a copy of the personal information we have on file.
M.J. Janssen & Associates Inc. strives to maintain accurate
records of your personal information, however, this cannot be achieved
without your help. In this ongoing effort, we ask you to provide
us with your most up to date information. Write to the address below
and let us know of any personal information you have given us in
the past that is incomplete, inaccurate, or no longer relevant.
It will be our pleasure to make appropriate modifications.
CONTACT US WITH ANY QUESTIONS OR CONCERNS
M.J. Janssen & Associates Inc. takes full responsibility for
the management and confidentiality of the personal information it
collects. If you have any concerns about this policy, or feel that
M.J. Janssen & Associates Inc is not abiding by it, please write
to:
Mary Janssen
Privacy Officer
M.J. Janssen & Associates Inc.
190 Robert speck Parkway, Suite 105
Mississauga, Ontario
L4Z 3K3